FlySafe is Flightworthy's AI agent, an expert in general-aviation planes and FAA regulations. It works from your data — the plane, its pilots and A&Ps, projects, tasks and flights — and answers in context wherever you are in Flightworthy.
Where FlySafe works for you
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Ask Flysafe — ask anything about your plane, the tasks you need to do and how to do them. Ask Flysafe →
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Flight plan (FlysafeAware map, Flight Plan) — type your route (KPIE,KORL); FlySafe writes the preflight brief: departure, destination, weather, NOTAMs, TFRs and fuel, for multi-leg trips too. A Raw METAR / TFR check and flight-plan hand-off links sit alongside. Open the map →
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Ask FlySafe (FlysafeAware) — one-tap prompts: fuel & oil status and airport ATIS, preflight briefing, debrief of your last cross-country, weight & balance, AD compliance review, and pilot currency & required documents.
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Airworthy check — on the plane card FlySafe automatically gives a plain-English airworthy assessment from your record (annual, transponder, IFR, oil, Hobbs, certificates) and takes follow-up questions.
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Create tasks — FlySafe turns a project (annual, AD check, ARROW documents, registration, Google Drive set-up, installs) into a task list that starts the workflow. Create tasks →
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Parts (P-List) — FlySafe parts search finds part numbers and typical prices (Aircraft Spruce, Sarasota Avionics, Lycoming / Continental); every search is kept as price history and one click adds a part. Open the P-List →
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Avionics — finds the installation manual and pilot's guide (POM) for each installed unit and checks every link before using it; a parts lookup adds prices to the unit's notes. Avionics installed →
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News & social — the FlysafeAware News, Squawk Notifications and Social Feed panels are powered by FlySafe for the planes you follow.
FlySafe's answers are AI estimates to help you decide — confirm prices, part numbers and links, and treat airworthy checks as a preflight sanity check, not a legal airworthiness determination. Your A&P / IA signs off.
Pilots Guide
Pilots and CFIs fly the plane safely and keep the owner informed. The pilot in command decides if the plane is safe for the flight (FAR 91.3 and 91.7).
1 · Set up as a pilot
Keep your credentials current on the Pilots card - medical (MED), instrument (IFR) and instructor (CFI).
See all planes you fly and book a plane on the pilot schedule.
2 · Every flight with flysafeflow
Tap the purple flysafeflow button on the Pilots card. Five steps, on your phone:
1Familiarize — tap Checklist: FlySafe looks up the checklist and V-speeds for the plane's make and model and where to get the POH. Always confirm them in the plane's own POH.
2Flight planning & Preflight — route, weight & balance, fuel; ask FlySafe for weather, NOTAMs and TFRs; squawk the preflight so the owner knows the plane was checked.
3Takeoff monitoring — start FlySafe Takeoff at the hold short: threshold checklist and briefing (abort before V1, below 300 ft straight ahead, above 300 ft turn), spoken V1 / rotate / 300 ft calls, ATC recording and voice to text, GUMPS before landing.
4Debrief — the altitude profile, safety checks and alerts from your flight; write what went well, what to do better and the lessons; squawk the debrief and anything wrong with the plane.
5Payment & share — CFIs email the student the debrief, the hours and a payment link, or share it by text.
FlySafe Takeoff and Debrief are advisory aids from phone GPS (altitude ±30-50 ft, ground speed not airspeed) - not certified instruments. Flights and debriefs stay on the phone that recorded them; download or email a debrief to keep it.
3 · Bluetooth ATC & headset
Pair your headset or audio panel in the phone's Bluetooth settings, then on FlySafe Takeoff tap 🎧 Find audio devices.
Pick ATC in (for recording and Whisper transcripts) and FlySafe alerts out (the headset), then Check ATC level while the radio talks and Test alerts before you taxi.
Your headset or audio panel must send radio (COM) audio over Bluetooth – many only send your own voice for calls. Check its manual, or use an audio cable.
On iPhone the alerts follow the phone's audio route, so with the headset connected they play in the headset.
4 · Gear check camera COMING SOON · KPIE
On every approach to KPIE a PTZ camera, pointed by your ADS-B position from a local ADS-B antenna, photographs your landing gear.
Video analytics and the gear-transition sound confirm the gear is down – the picture pops up in the Landing box of FlySafe Takeoff, with a GEAR NOT DOWN – GO AROUND alert if it isn't.
Try it now: on FlySafe Takeoff tap Simulate a flight; tick fly the approach with the gear UP to see the alert.
The camera is a backup – GUMPS and your own gear check come first.
5 · Squawks and Notifications
Your preflight and debrief squawks go to the owner. The owner takes anything that needs fixing to the A&P in the plane Workflow - pilots are not part of that workflow.
The bell 🔔 shows when the plane is back in service (Flightworthy), bookings, and flight alerts for the planes you follow. Click a notification to reply.
Owners create and oversee projects in Flightworthy.org to fulfill their primary responsibility: the plane being Flightworthy (FAR 91.403).
1 · Set up your plane
Update the data for your Plane, Pilots and A&P (menu ☰ › Home).
Use the FlySafe task AI to prompt you on which tasks need to be created and when they are due.
2 · Run every project through the Workflow
Each project (annual, oil change, avionics install, registration…) moves through five steps. Owner and A&P share the same view, so everyone always knows where the plane is.
1Initiate — the owner creates the project and its tasks with FlySafe, then signs the A&P engagement agreement (if not done before).
2Inspection — the A&P inspects and writes the D-List (discrepancies).
3Proposal — after the Discrepancy List, the A&P presents the proposal from the D-List and Parts List and requests the owner's OK.
4Todo tasks — the A&P does the work (ToDo.vu optional); when the tasks are done, FlySafe writes the logbook entry from the tasks and parts, ready to print and sign; the ADs are checked and the AD list printed (a separate document); the digital logbook is kept up to the last annual - missing entries are built from the paper logbooks.
5Return to service — logbook entry signed, test flight, project signed off; the invoice is generated from the D-List, P-List, hours and rate; all pilots are told the plane is Flightworthy and to squawk their preflight and debrief.
The A&P moves each project to the next step. Click a step, a numbered bubble or a project on the workflow page to tell everyone where it is.
When the tasks are done (workflow step 4), the A&P opens Logbook Entry for the project. FlySafe writes the entry from the completed D-List tasks and the parts installed, following 14 CFR 43.9 / 43.11.
1Pick the project — the completed D-List tasks and the Parts installed (P-List, with P/N and qty) are listed and checked; untick anything that should not be in the entry, or click ✎ to add or edit them.
2Entry details — logbook (airframe, engine, propeller, avionics), entry type (maintenance or inspection), date, total time, who did the work, and the A&P / IA name and certificate number. Add notes for FlySafe (references used, torque values, ADs checked).
3✈ FlySafe write the entry — FlySafe drafts the entry text. Edit it: it is an AI draft, so check every item.
4💾 Save — the entry is kept with the plane's logbook entries and a green workflow notification tells the owner it is ready.
5🖨 Print and sign — printed in the FAA logbook layout (date and total time, description of work, signature and certificate). The A&P's signature and certificate number make it the Approval for Return to Service; put the signed entry in the logbook. Earlier entries can be printed again from Logbook entries for your plane.
A major repair or alteration (14 CFR Part 43, Appendix A) also needs an FAA Form 337. The Form 337 card sits below the logbook entries on the Logbook Entry page, with links to the FAA Form 337 and AC 43.9-1G.
Items 1–8 are prefilled from your plane, the owner on the registration, the A&P and the logbook entry (↺ Fill from logbook entry). Every field stays editable.
✈ FlySafe draft the 337 — FlySafe writes the Item 8 description of work in the AC 43.9-1G style (what was done, the approved data used, weight & balance) and suggests whether the work is major or minor. Minor work needs only the logbook entry.
📋 Copy Item 8 to paste into the FAA PDF, and 🖨 Print 337 worksheet to review it with your A&P.
Sign-off — the A&P signs Item 6 (conformity) and an IA signs Item 7 (approval for return to service).
Where it goes — the original goes to you, the owner, and a copy is sent to the local FSDO within 48 hours. Keep a copy with the aircraft records.
FlySafe's major / minor suggestion and Item 8 draft are AI help — your A&P / IA makes the call and signs.
5 · Pilots fly with flysafeflow
Every flight in your plane follows five steps on the pilot's phone. Pilots and CFIs use the purple flysafeflow button on the Pilots card.
1Familiarize — the pilot reviews the checklist, V-speeds and the POH for your make and model, looked up by FlySafe.
2Flight planning & Preflight — route, weather, NOTAMs and TFRs with FlySafe; the preflight is squawked so you see the plane was checked.
3Takeoff monitoring — FlySafe Takeoff on the phone: threshold checklist and briefing, V1 / 300 ft calls, ATC recording and voice to text, GUMPS before landing.
4Debrief — altitude profile, safety checks and alerts from the flight, what went well and what to do better; the debrief and any squawks are logged for your plane.
5Payment & share — the CFI emails the student the debrief, hours and a payment link, or shares it by text.
Bluetooth ATC & headset — pilots can pair the headset or audio panel with their phone so ATC is recorded and transcribed, and FlySafe alerts play in the headset. If your audio panel or headsets can send radio (COM) audio over Bluetooth, tell your pilots; otherwise an audio cable from the intercom works.
Gear check cameraCOMING SOON · KPIE — on every approach to KPIE a PTZ camera, pointed by the plane's ADS-B position from a local ADS-B antenna, photographs the landing gear. Video analytics and the gear-transition sound confirm the gear is down, and the pilot gets a GEAR NOT DOWN – GO AROUND alert if it isn't – protecting your plane from a gear-up landing. Pilots can try it now in the FlySafe Takeoff simulator.
Squawks from preflights and debriefs come back to you in Notifications and can start the next project in the Workflow.
The bell 🔔 at the top shows a red ★ when there is news, and a count when some are new.
Green rows are workflow notifications: who moved what, with their role (Owner, A&P, Pilot) and the step (WorkFlowAt). Flight alerts ✈ and squawks 💬 for the planes you follow are there too.
Click a notification to reply. Your answer shows as a small 💬 field on the right; click it to open the whole conversation.
All projects have a (Discrepancy) D-List and a Parts List, which are shared and hold the agreed-upon tasks and costs. The A&P's work is visible to owners and pilots, like squawks and preflights are.
8 · Roles, ToDo.vu and FlySafe
See ROLES on FlyFlightworthy.com for more about each role and the ToDo.vu integration, used mostly by A&Ps who have many tasks across planes.
FlySafe AI uses all this data, with its general-aviation language model, to update status in line with FAA flightworthy rules.
9 · Integrating with Todo.vu and QuickBooks Online
Three systems, each doing what it does best. Work flows from the plane, to the people doing it, to the books.
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Flightworthy — aircraft and maintenance management: aircraft profiles and N-numbers, annual inspections and squawks, ADs and service bulletins, the parts supply chain, and owner and A&P coordination.
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Todo.vudocumented integration — workforce and project management: assign maintenance tasks, track technician time and labor costs, manage work progress, and track billable work. A&Ps use it to track and cost maintenance tasks across planes.
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QuickBooks OnlineZAPIER · TO CONFIGURE — financial management: customer invoices, revenue and expenses, payroll-related accounting, accounts receivable, and financial statements.
Flightworthy → Todo.vu: the project's tasks go to Todo.vu, where the A&P assigns them and technicians log their time. Todo.vu → QuickBooks Online: set up a Zapier connection so billable time and labor costs become QuickBooks invoices and expenses, with no retyping.
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